The Aladdin's Cave

Hi, thanks for stopping by! The dictionary defines the idiom “The Aladdin’s Cave” as “a collection of interesting and beautiful objects”. Likewise, my website is a potpourri where you can browse and read from a variegated collection of articles on sundry subjects. Be prepared to stumble upon pieces ranging from noodles to analytics and from novels to friendships. Like what you read? Thanks a ton for being such a sweetheart. Don’t find it up to the mark? Well, blame it on back-breaking expectations ;) Jolly Reading!

Tag: Professional Writing

Writing With Pencils

It’s still the first half of the first month, which means it isn’t too late to wish all my readers a very happy new year! I wish you all loads of joy and peace and happiness, and sincerely hope that you will stick to your new resolutions for a little while longer. I also hope the same for myself, though it is becoming increasingly difficult not to find excuses to dismiss each and every old and new resolution. Nevertheless, one of my many 2016 vows is to write more frequently, and I invite you all to be the judge for this one 🙂

Now let me get back to writing something that justifies the title of this post. Gunjan has a growing concern with me using pencils for the draft posts that I write – he worries that when I author a book of my own, I will have to do a hell lot of typing to digitize all the words that would have got transferred from my heart (or muddled brain?) to paper. Notice that he says “when I author a book” instead of saying “if I EVER author a book”. But let us forgive him for this astoundingly ambitious belief. Both his confidence and concern stem from a very strong and genuine affection, and we can’t charge a fellow for a crime of the heart, can we? 😉

But even though I find his concern extremely endearing, I know for a fact that this Herculean digitization task is not gonna bother me in the near future or in the distant one for that matter. How I wish it would – but where are the words and the plot and the characters? Oh, just where? 🙁 Anyway, grieving and ranting about my cluelessness is for another post. This one is for discussing a few of the many merits of using a pencil for putting one’s thoughts on paper.

  • Reminiscent of Childhood – Even though this is not a prioritized list, I will go ahead and admit that for me, just this one certainly trumps them all. It’s one of the things that will always keep you connected to the most carefree time of your life. Plus, there is also the added hope of being able to write freely, just like a child, without  worrying too much about the vocabulary and the grammar and the world – not while drafting, at the very least. You can go nuts and scrawl all that comes to your mind, and save the sophisticated filters for later use.
  • Very forgiving – Ah, a pencil is one of the most non-punitive devices when used in conjunction with the classic ‘undo’ button – the trusted eraser. Right? Unless and until you’ve managed to tear away the paper with some fierce erasing, you can always give it another try. After all, not all of us can get it right the first time.
  • Takes you off the grid – We live in an age where people first spend a hefty sum to buy all the latest and greatest gadgets and then spend some more to attend digital detoxification sessions that aid them in disconnecting with the electronics they bought earlier. In this crazy world of incessant clicking/flicking/gaming/chatting/emailing/reading/watching etcetera, sitting down with a piece of paper and a writing instrument (that doesn’t have any kind of internet connection) is like attending a free digital cleansing session. With no blinking distractions and stubborn notifications vying for your attention, you will be able to focus on your thoughts  and get something worthwhile on that paper.
  • Private notes – It is the perfect gear for penning down awful drafts that only you can decrypt – just write very lightly and nobody will be able to decipher what those curls and swirls mean. For example, if you would have looked at the paper draft for this post, it might have seemed to you that I had indulged in some heavy-duty doodling over a few pages. Yes, it is almost like your chicken scratch is naturally encrypted, and your familiarity with your own scribble is the key to decrypt this code. What a relief it is to know that nobody can judge you for composing scummy drafts!

Even though I just love the wooden pencils jauntily sporting their cute little eraser hats, I try to minimize their use and instead employ the plastic ones for writing. I suppose that sticking to a couple of plastic ones will do the environment less damage than callously sharpening away a forest, one tree at a time.

Hey, I was going to wrap up this post now but reading through the above bullet points again, I feel like taking a philosophical detour for a bit, and see if I can pull it off. So here are a few rhetorical questions for all of us. Is there some merit in taking a leaf out of our trusted pencil’s book? Would it be a happier world if we could be a little less judgmental/punitive with those around us? Is it possible for us to be a tad more rewarding to bring out the best in other people, just like our humble pencil? Well, let’s employ some of these practices in our lives and find out for ourselves!

Happy Scribbling, Friends! 🙂

Please follow and like this post:
0

Best Practices in Communicating Complexity

Preface:

Hello Friends!

I beseech you all to give me one more chance to explain my disappearing act. It has been around five months since I joined the 12-month MISM (Master of Information Systems Management) program at CMU (Carnegie Mellon University, Pittsburgh) and believe me, it has really killed me! Yes, it has killed me but I have lived to tell the tale. However, I will tell that tale some other time – the wounds are too fresh to prod. 😀

So even when being smothered with assignments, quizzes and all other components packed in the grad-school parcel, I’ve been battling this guilt of ignoring my dear blog. And then this thought flashed – to share something that I had already penned down but not posted. I wrote this academic article as a part of a coursework here and I hope it will be of some use to some of you.

Here it goes:

Let me begin this post by analyzing the title of this write-up. As soon as we read the topic, the first questions that come to the mind is – “Do I really need to know about these best practices?” or “Can I imagine myself in a situation where I would be required to convey complex and intricate data to an audience?”. The answer to these questions is a firm and truthful “Yes”. In fact, as future managers, we will be required to do this all the more frequently and we could lose out on significant success in our careers if we don’t master this skill.

No matter what professions we are in, a major part of our job responsibilities comprises explaining our work/data/results to an audience who is unfamiliar with our domain. In these situations, we must recognize that it’s not the right place to show off our knowledge and command on the subject by employing the usage of unnecessary jargons and numbers. If we are the presenter, it’s understood that we are experts on the subject. Or else, we would not be relied upon by our company to be the presenter. What the audience trusts and expects us to do is to relate our data-heavy story in a simple manner so that they can really understand the subject.

According to Charles Whaley (1999), the usage of complex phrases only makes the communication less efficient, thus defeating the whole purpose of the exchange of information. In his paper (Charles Whaley, 1999), he cites a simple example of the usage of the word “disintermediation” in place of the phrase “cutting out the middleman”. By using such ‘biz-speak’, we risk losing a major part of our audience to whom the phrase “disintermediation” might be nothing more than gibberish. As a result of such convoluted phrasing, the audience simply loses interest in the subject and stops participating.

To be an effective communicator, there are some key factors that we must keep in mind. First, we must always target the audience we are presenting to and should only present relevant information. Also, the information must be communicated in a different manner while presenting to audiences belonging to different age groups or categories so that they can relate to it. The second thing to remember is that pictorial representations always win over textual representations. The chances of us remembering or understanding a pie chart or a histogram are much higher compared to that of retaining figures and numbers. Use of multimedia is very helpful in detangling intricate information and in keeping the audience interested. The third important principle is to sequence the flow of the information. This technique ensures that we adopt a step-by-step approach and not bombard the audience with an overwhelming amount of information. The last point is that we must never undermine the importance of feedback from the audience. This can be done by simply asking questions to the audience to ensure that they are with us in the communication process. Receiving responses from the audience keeps a check on our tendency to ramble through the presentation by just dumping all the data without providing the interpretation.

In the end, we must remember that it really is a challenge to adhere to the best practices in communicating complexity and it does not come naturally to everyone. This thought has been beautifully summed up by E. F. Schumacher in his quote – “Any intelligent fool can make things bigger and more complex. It takes a touch of genius – and a lot of courage to move in the opposite direction.” Hence, we all must put in a conscious effort and discipline ourselves to follow these practices and become a better communicator of ideas, data and stories.

References

Charles Whaley. (1999). Avoid Excessive Complexity In Communicating At Work. Retrieved on August 9, 2014 from

http://search.proquest.com.proxy.library.cmu.edu/docview/225027308?pq-origsite=summon

Please follow and like this post:
0

© 2018 The Aladdin's Cave

Theme by Anders NorenUp ↑